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Software Version 073.xxx.xxx.xxxxx: Scan to Public or Private Folder

Article Id: x_wc7556_en-O37677 | Published: 03/17/2016

Product support for
  • WorkCentre® 7800 Series
  • WorkCentre™ 7970

Scanning to a folder is the simplest scanning method. When you scan an image at the printer, the scan file is stored in a folder on the internal hard drive and CentreWare Internet Services (CWIS) can be used to retrieve the stored scan file from your computer.

The default settings create a 1-sided color .pdf document. These settings can be changed at the printer Control Panel or using CWIS. Control Panel selections override the settings in CWIS.

NOTE: Your System Administrator must set up the scanning feature before you can use it.

To scan an image to the public folder:

  1. Load the original on the Document Glass or in the Document Feeder.
  2. Press the [Services Home] button on the Control Panel, and then select [Workflow Scanning] on the Touch Screen.
  3. Select [Change].
  4. Select [Default Public Mailbox].
  5. If necessary, select any required scan settings.
  6. Press the [Start] button on the Control Panel.

 

To scan an image to the private folder:

  1. Load the original on the Document Glass or in the Document Feeder.
  2. Press the [Services Home] button on the Control Panel, and then select [Workflow Scanning] on the Touch Screen.
  3. Select [Change].
  4. Select a private folder.
  5. Select [Enter Mailbox Password] when the Mailbox Password screen displays.
  6. Use the keyboard on the Touch Screen to enter the password then select [OK].
  7. Press the [Start] button on the Control Panel.

Your System Administrator is responsible for creating private folders on the printer. Private folders can require a password.

Use CentreWare Internet Services to create your own private folders. See the Related Content for additional information.

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