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Software Version 071.xxx.xxx.xxxxx or 072.xxx.xxx.xxxxx: Scan to a Public or Private Folder

Article Id: x_wc7556_en-O14105 | Published: 03/17/2016

Product support for
  • WorkCentre® 7800 Series
  • WorkCentre™ 7970

Scanning to a folder is the simplest scanning method. When you scan an image at the printer, the scan file is stored in a folder on the internal hard drive and CentreWare Internet Services (CWIS) can be used to retrieve the stored scan file from your computer.

The default settings create a 1-sided color .pdf document. These settings can be changed at the printer Control Panel or using CWIS. Control Panel selections override the settings in CWIS.

NOTE: Your System Administrator must set up the scanning feature before you can use it.

Scanning to a Public Folder:

The printer provides a public folder to store scanned images. You do not need a password to scan images to the public folder, or to retrieve them. All users can view scanned documents in the public folder. A password-protected private folder can also be created. See the Related Content for additional information

To scan an image to the public folder:

  1. Load the original on the Document Glass or in the Document Feeder.
  2. Press the [Services Home] button on the Control Panel, and then select [Workflow Scanning] on the Touch Screen.
  3. Select [All Templates] from the menu.
  4. Select the [_PUBLIC] folder from the list.
  5. If necessary, adjust any of the scan settings, such as:
    • Output Color
    • 2-Sided Scanning
    • Original Type
    • Scan Presets
  6. For more options, select the [Advanced Settings] tab.
  7. Press the [Start] button. The Job Progress screen will be displayed. The printer will scan the original and the file will be stored on the printer hard drive.
  8. Use CentreWare Internet Services to move or retrieve the file to your computer. See the Related Content for additional information.

Scanning to a Private Folder

Your System Administrator is responsible for creating private folders on the printer. Private folders can require a password.

Use CentreWare Internet Services to create your own private folders. See the Related Content for additional information.

To scan to a private folder:

  1. Load the original on the Document Glass or in the Document Feeder.
  2. Press the [Services Home] button on the Control Panel, and then select [Workflow Scanning] on the Touch Screen.
  3. Select [All Templates] from the menu.
  4. Select the private folder from the list.
  5. On the Document Management screen, select [Enter Password for Folder], then use the keyboard to enter the password.
  6. Select [Done], and then select [Save].

Related content

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