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Add the Printer and Install a Print Driver on a Server With Microsoft Windows Server 2003 Operating System (OS)

Article Id: x_wc58xx_en-O5290 | Published: 10/12/2017

Product support for
  • WorkCentre® 5845/5855
  • WorkCentre® 5800 Series

NOTE: This solution assumes that the correct print driver for this product and the operating system you are using has been downloaded and extracted to a known location on the desktop. If you have not already done so, download a print driver.

  1. From the server desktop, click on [Start], point to [Settings], then select [Printers and Faxes]. The Printers and Faxes window will be displayed.
  2. Double-click on [Add Printer]. The Add Printer Wizard window will be displayed.
  3. Click [Next].
  4. Click on the [Local Printer attached to this computer] radio button and make sure there is no check mark in the [Automatically detect and install my Plug and Play printer] box, then click [Next]. The Select a Printer Port window will be displayed.
  5. Click on the [Use the following port] radio button.
  6. In the Use the following port section, select the port the WorkCentre will be printing to, then click [Next]. The Install Printer Software window will be displayed.
  7. Click on [Have Disk]. The Install From Disk window will be displayed.
  8. Click on [Browse]. The Locate File window will be displayed.
  9. Browse to the location of the print driver on the hard drive.
  10. Click once on the [.inf] file to highlight, and then click [Open]. The Install From Disk window will be displayed.
  11. Click [OK].
  12. Select the WorkCentre model from the list, and then click [Next].

    NOTE: If the driver was previously installed a Use Existing Driver window will be displayed. Click on the [Replace existing driver] radio button, then click [Next].

  13. The printer name will be displayed and can be edited, if necessary. Click on the [Yes] or [No] radio button to use this printer as the default Windows printer.
  14. Click [Next]. The Printer Sharing Option will be displayed.
  15. Click on the [Share name] radio button. Enter the share name of the printer in the Share name field, and then click [Next]. A Location and Comment window will be displayed.
  16. If necessary, enter the location of the printer in the Location field and any comment about the printer in the Comment field.
  17. Click [Next]. The Print Test Page window will be displayed.
  18. Click on the [Yes] radio button to print a test page, then click [Next]. The Completing and Add Printer Wizard window will be displayed.
  19. Click [Finish].

    NOTE: A window may be displayed stating that the driver being installed is not Microsoft Certified. Microsoft Windows Server 2003 requires that any print drivers to be installed contain a Microsoft Digital Signature. It is recommended that you use the current drivers available from that are Microsoft Certified.

  20. A Copying Files window will be displayed, followed by a Xerox WorkCentre window stating that the test page has been sent. Click [OK].
  21. Right-click on the printer icon and select [Properties]. The Properties window will be displayed.
  22. Click on the [Configuration] tab.
  23. Under Installable Options make sure there is a check mark in the boxes next to the options that are installed on your printer.
  24. Click [OK].
  25. Click on the [X] in the upper, right corner to close the Properties window.

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