You can control access to apps, tools, printing times, and methods for a group of users.
Print permissions are rules that allow you to control printing times and methods for a group of users. You can:
- Restrict color printing, requiring users to print in black and white.
- Restrict 1-sided printing, requiring users to print 2-sided.
- Restrict a Job Type, such as Secure Print.
- Restrict access to specific paper trays.
- Specify the software applications from which users are allowed to print.
- Restrict printing, color printing, and 1-sided printing from specific software applications.
Apps and Tools permissions are rules that allow you to control access to features or configuration settings for a group of users. You can configure Apps and Tools to:
- Restrict access to specific apps, such as Copy, Email, or Fax.
- Restrict access to settings managed at the control panel, on the Tools menu.
- Restrict access to settings managed in the Embedded Web Server, on the Properties tab.
Note: Not all options listed are supported on all devices. Some options apply only to a specific device model, configuration, operating system, or driver type.
A role is a set of permissions associated with a group of users. To edit permissions for a group of users, you edit permissions for a role.
There are three types of roles:
- The Non-Logged-In Users Role applies to any user who accesses the printer, but is not authenticated. This role also applies to anyone who sends a job that is not associated with a user name or job owner. Examples are a job sent using LPR, or a job sent from a mainframe application.
- Logged-In Users Roles are roles that you create. These roles apply to authenticated users only. You can assign specific users or user groups to the role, or you can create a role that applies to all authenticated users.
- Device System Roles give administrator privileges to logged-in users. These roles apply to authenticated users only. You can assign specific users or user groups to the role, restrict access to specific features, and restrict access to specific days and times. There are two predefined roles that you can modify as needed. You can create roles with access permissions that you define. The predefined roles are as follows:
- Device Administrator: This role allows unrestricted access to all features, including Tools.
- Accounting Administrator: This role allows unrestricted access to all features, including accounting management features.