Skip to main content Click to view our Accessibility Statement or contact us with accessibility-related questions.

Scan Using the Scan To App

Product support for: AltaLink C80XX, Xerox EC8036/EC8056 Color Multifunction Printer, AltaLink C80XX Family

Article Id: x_alc80xx_en-O3870 | Published: 07/15/2021

The Scan To App enables you to scan documents to a file destination associated with a contact in the address book. A Scan To Destination can be an FTP site, shared network folder, or Netware file destination.

Before using Scan To, do these steps:

Note: Ensure that the Address Book contains at least one contact with a scan-to destination.

IMPORTANT: As the steps to perform certain tasks may vary depending on the Software Version, it may be important to determine the version of software that is currently installed on the device. Refer to How To Determine the Software (Firmware) Version Installed on the Device

 

For Software Version 100.xxx.xxx.xxxxx:

Scan to a File Destination:

  1. Load your original documents.
  2. At the printer control panel, press the Home button.
  3. Touch Scan To.
  4. To select a recipient, touch Contact or Favorite, then touch a contact in the list.

    Note: Only contacts which have been set up with a scan to destination will be listed.

  5. Adjust the scanning settings as needed.
    • To save the scanned document as a specific file name, touch the attachment file name, enter a new name, then touch OK.
    • To save the scanned document as a specific file format, touch the attachment file format, then select the required format.
    • If you are using the document glass, to combine pages into a single scan file, enable Build Job.
    • If you are scanning from 2-sided original documents, touch 2-Sided Scanning, then select an option.
  6. To start the scan, touch Scan.
  7. If Build Job is enabled, when prompted, do these steps.
    • To change settings, touch Program Next Segment.
    • To scan another page, touch Scan Next Segment.
    • To finish, touch Submit.
  8. To return to the Home screen, press the Home button.


For Software Version 101.xxx.xxx.xxxxx:

Scan To Overview:

You can use the Scan To App to scan documents to multiple destinations and recipients in a single scan. A Scan To destination can be a USB Flash drive, a shared network folder, or an SMB network location. A Scan To recipient can be a contact in the device address book or network address book, an email address, or the logged-in user.

The Scan To App supports the following scanning functions:

  • Scan original documents to an email address. For details, refer to the Scanning to an Email Address section.
  • Scan original documents to a USB Flash drive. For details, refer to the Scanning to a USB Flash Drive section.
  • Scan original documents to a folder in a shared network location using SMB transfer protocol. For details, refer to the Scanning to a Shared Folder on a Networked Computer section.
  • Scan original documents to the email address associated with the logged-in user. For details, refer to the Scanning to the Logged-In User section.

To scan documents to one or more file destinations using customized workflows, refer to Workflow Scanning.

Scanning to an Email Address:

You can scan a document and send the scanned file to an email address. The Scan To App produces scans in .jpg, .pdf, .pdf (a), .xps, and .tif file formats.

Before you scan to an email address, ensure that you configure the printer with the email server information.

To scan an image and send it to an email address:

  1. Load the original document on the document glass or into the automatic document feeder.

    Note: When the original documents are detected, the automatic document feeder confirmation indicator LED illuminates.

  2. At the control panel, touch Home.
  3. Touch Scan To.
  4. If the Scan To destination window does not appear, touch Add Destination.
  5. Add recipients.
    • To enter the email address manually, touch Email. Enter an email address, then touch Add.
    • To select a contact or group from the Device Address Book, touch Device Address Book. Touch Favorites or Contacts, then select a recipient.
    • To select a contact or group from the Network Address Book, touch Network Address Book. In the search bar, type the name of the contact or group that you want to add, then touch Search. From the list of results, select a recipient.
  6. To add another Scan To destination, touch Add Destination, then select the required destination.
  7. To save the scanned document as a specific filename, touch the attachment filename, then enter a new name using the touch screen keypad. Touch Enter.
  8. To save the scanned document as a specific file format, touch the attachment file format, then select the required format.

    Note: To make scanned documents searchable, your system administrator can enable the Searchable feature.

  9. Adjust scanning options as needed.
    • To change the email subject line, touch Subject. Enter a new subject line using the touch screen keypad, then touch Enter.
    • To change the email body message, touch Message. Enter a new message, then touch OK.
    • To scan multiple pages using the document glass, or to change settings for different sections of the job, touch Build Job.
  10. To begin the scan, touch Scan.
  11. If Build Job is enabled, when prompted, do these steps.
    • To change settings for the next segment of the document, touch Program Segment.
    • To scan another page, load the new document onto the document glass, then touch Scan Segment.
    • To finish, touch Submit.
  12. To return to the Home screen, press the Home button.

 

Scanning to a USB Flash Drive:

You can scan a document and store the scanned file on a USB Flash drive. The Scan To App produces scans in .jpg, .pdf, .pdf (a), .xps, and .tif file formats.

Note: Only USB Flash drives formatted to the typical FAT32 file system are supported.

To scan to a USB Flash drive:

  1. Load the original document on the document glass or in the automatic document feeder.
  2. At the printer control panel, press the Home button.
  3. Touch Scan To.
  4. If the Scan To destination window does not appear, touch Add Destination.
  5. Insert your USB Flash drive into the USB port on the front of the printer, then touch USB.

    Note: If you select USB as the Scan To destination before inserting a USB Flash drive, you will be prompted to insert it.

  6. To add another Scan To destination, touch Add Destination, then select the required destination.
  7. To save the scanned document as a specific file name, touch the attachment file name, then enter a new name using the touch screen keypad. Touch Enter.
  8. To save the scanned document as a specific file format, touch the attachment file format, then select the required format.
  9. Adjust scanning features as needed.
  10. To scan multiple pages using the document glass, or to change settings for different sections of the job, touch Build Job.
  11. To begin the scan, press Scan.
  12. If Build Job is enabled, when prompted, do these steps.
    • To change settings for the next segment of the document, touch Program Segment.
    • To scan another page, load the new page onto the document glass, then touch Scan Segment.
    • To finish, touch Submit. The printer scans your images to the root folder of the USB Flash drive.
  13. If you are scanning from the document glass, when prompted, to finish, touch Done or to scan another page, touch Add Page.

    Note: If you are scanning a document from the automatic document feeder, a prompt does not appear.

    Caution: Do not remove the USB Flash drive while the device is scanning and processing the job. If you remove the Flash drive before the transfer is complete, the file can become unusable and other files on the drive can be damaged.

  14. To return to the Home screen, press the Home button.

 

Scanning to a Shared Folder on a Networked Computer:

You can scan a document and save the scanned file to a folder on a networked computer. The Scan To App produces scans in .jpg, .pdf, .pdf (a), .xps, and .tif file formats.

Note: To scan to a user home folder, use the Workflow Scanning App.

Before You Begin:

Before scanning to a folder on a networked computer, perform these steps:

Scanning to a Shared Folder on a Networked Computer:

  1. Load the original document on the document glass or into the automatic document feeder.
  2. At the printer control panel, press the Home button.
  3. Touch Scan To.
  4. To specify the destination of the scanned document, select one of the following options.
    • To scan to an SMB folder on a networked computer, touch Network. Browse to the required folder, or enter the network path name, then touch OK.
    • To scan to a folder associated with a contact in the address book, touch Device Address Book. Select the required contact, then touch the Scan To location.
  5. To add another Scan To destination, touch Add Destination, then select the required destination.
  6. To save the scanned document as a specific filename, touch the attachment filename. Enter a new name using the touch screen keypad, then touch Enter.
  7. To save the scanned document as a specific file format, touch the attachment file format, then select the required format.
  8. Adjust scanning options as needed.
  9. To scan multiple pages using the document glass, or to change settings for different sections of the job, touch Build Job.
  10. To begin the scan, press Scan.
  11. If Build Job is enabled, when prompted, do these steps.
    • To change settings for the next segment of the document, touch Program Segment.
    • To scan another page, load the new document onto the document glass, then touch Scan Segment.
    • To finish, touch Submit.
  12. To return to the Home screen, press the Home button.

 

Scanning to the Logged-In User:

You can use the Add Me function to scan a document and send the scanned file to the email address associated with a logged-in user.

Note: Only users authenticated through an LDAP server can have an associated email address.

Before scanning to a logged in user, ensure that LDAP user authentication is configured.

The Scan To App produces scans in .jpg, .pdf, .pdf (a), .xps, and .tif file formats.

To scan an image and send it to the email address of the logged-in user:

  1. Load the original document on the document glass or into the automatic document feeder.
  2. At the control panel, touch Home.
  3. Touch Scan To.
  4. If the Scan To destination window does not appear, touch Add Destination.
  5. Touch Add Me.
  6. If you are not logged in, a login screen appears. Enter your LDAP network user name and password, then touch Done.
  7. To add another Scan To destination, touch Add Destination, then select the required destination.
  8. To save the scanned document as a specific file name, touch the attachment file name, then enter a new name using the touch screen keypad. Touch Enter.
  9. To save the scanned document as a specific file format, touch the attachment file format, then select the required format.

    Note: To make scanned documents searchable, your system administrator can enable the Searchable feature.

  10. Adjust scanning options as needed.
  11. To scan multiple pages using the document glass, or to change settings for different sections of the job, touch Build Job.
  12. To begin the scan, touch Scan.
  13. If Build Job is enabled, when prompted, do these steps.
    • To change settings for the next segment of the document, touch Program Segment.
    • To scan another page, load the new document onto the document glass, then touch Scan Segment.
    • To finish, touch Submit.
  14. To return to the Home screen, press the Home button.

Did this help?