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Edit the Public Address Book as a CSV File \ Download a Sample and Import

Product support for: PrimeLink B9100_B9110_B9125_B9136 Family, PrimeLink B9100_B9110_B9125_B9136

Article Id: 2120750.html | Published: 02/12/2020

If you have many addresses to manage, you can create a list of addresses in a spreadsheet application. You then save the information as comma-separated values in a file with a .csv file extension, then upload the file to the printer.

The printer recognizes the second row in the CSV file as the first data entry. The first row contains headings for the data in each column. The default column heading names are: Name, Email Address, Fax Number, and Internet Fax Address. Other columns in the file contain data for other services and features, for example network drives.

NameEmail AddressFax NumberInternet Fax Address
Jim Smithjim.smith@corp.com1234567898faxmachine.one@corp.com
Matt LukasMatt.Lukas@corp.com4566544985faxmachine.two@corp.com
Richard Allenrichard.allen@corp.com7899877754faxmachine.three@corp.com

Downloading a sample CSV File

To download a sample file:

  1. In the Embedded Web Server, click the Address Book tab.
  2. In the Management area, click Download Template.
  3. Click Download in CSV format.
  4. To save the file to your computer, follow the on-screen instructions.

Downloading a Sample CSV File with Headings Only

To download a file that contains sample headings:

  1. In the Embedded Web Server, click the Address Book tab.
  2. In the Management area, click Export Template with Column Headings only.
  3. Click Download in CSV format.
  4. To save the file to your computer, follow the on-screen instructions.

Importing an Address Book File

To import an Address Book file:

  1. In the Embedded Web Server, click Address Book.
  2. In the Management area, click Import.
  3. To import a new address book file, in the Import Your Address Book File area, click Browse.
  4. Select the file with the .csv file extension, then click Open.
  5. For First row of the .CSV file, select Column headings or Recipient data. If you downloaded and edited a sample CSV file, select Column headings.
  6. Click Next.
  7. On the Import page, in the Imported Heading column, select the labels from your imported file that you want to map to the labels in the Address Book.
  8. Click Import.

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