Register and Configure the Printer for Google Cloud Print Service and Options

Note: Google Cloud Print is not longer being supported by Google. Check the related content for some alternatives to print from the cloud.

 Google Cloud Print Service

Google Cloud Print allows you to print documents using two basic modes:

• Cloud Printing: This option allows the System Administrator to set up and share a print queue in the Google Cloud. Allowed users can access the cloud print queue from any Internet-connected device in any geographic location. Cloud Printing is enabled by default. For Cloud Printing to function, ensure that the printer is registered using a valid Google account.

• Privet/Local Printing: This option allows you to print documents on your local subnet without a connection to the cloud. Privet/Local Printing is enabled by default. Users can submit jobs from a Google Chrome Web browser immediately on the local subnet without registration or changes to configuration.

The Google Cloud Print page consists of three sections.

• Status: This section is where you complete most setup tasks and can view Google Cloud Print Service status.

• Configuration: This section is where you can enable or disable parts of the Google Cloud Print feature. The default settings are adequate for most users.

• Convenience Links: This section links to pages on the device and on the Google Cloud Print management page.
  
  Note:

  • Links to pages in the cloud appear when the device is registered.

  • It is recommended that the system administrator creates an account that is dedicated to managing all printers in an organization. The system administrator can share the printers with members of the organization as needed.

A Xerox device that is connected to a Google account cannot access files or email. When connected to a Google account, the device can service only print jobs for the queue to which it is assigned because the device only has access to that one queue. For details, refer to Google documentation.

Note: To resolve printer registration and connectivity issues, in the Status area, click Troubleshooting.

To view the account and status for the newly registered printer, in the Status area, click Refresh. The account and printer name update and the status shows as Enabled-Registered.

To view the number of jobs currently in the cloud print queue, in the Status area, for Last Queue Check, click Check for Jobs. The number of cloud print jobs appears in Last Queue Action.

Google Cloud Print offers the following options:

• Cloud Printing

• Privet/Local Printing

• Cloud Job Conversion

For details on these options, see below.

To access direct links to device settings or to your Google Cloud account, printers, or print jobs, for Convenience Links, click Show Links.

For more information on Google Cloud Print, including procedures for managing accounts, sharing printers, and printing, refer to the Google Cloud Print Help Center.

Google Cloud Print Service Options

Cloud Printing

Only users with whom you specifically share the print queue have access to Cloud Printing. Allowed users can access the cloud print queue from any Internet-connected device in any geographic location. You can submit print jobs from a Google Chrome Web browser or Google Chrome OS-based devices, from cloud-ready apps, and from Google Docs. You can also submit print jobs directly through the Google Cloud Print management page.

Privet/Local Printing

Privet/Local Printing is useful when you are in the same location as your printer and the client and printer are on the same subnet. It is also useful to organizations that prefer not to use an Internet cloud queue. You can submit print jobs from Google Chrome or Google Chrome OS-based devices.

Cloud Job Conversion

When the printer does not support the format in which the job was submitted, Cloud Job Conversion can convert some document types to a printable format. Cloud Job Conversion combines Cloud Printing and Privet/Local Printing. Currently, only specialized apps use Cloud Job Conversion.

Registering the Printer for Google Cloud Print Service

To register the printer for Google Cloud Print Service:

1. Access the Embedded Web Server and login as a System Administrator.

2. In the Embedded Web Server, click Properties→Connectivity→Setup.

3. For Mobile Workflows, for next to Google Cloud Print Service, click Edit.

4. For Status, for Registration Status, click Register Printer. The Printer Registration Options page opens.

5. To give the printer a user-friendly name, click Edit.
   
   Note: Xerox recommends that you choose a user-friendly name that includes the printer location and department.
   
   

6. Click Continue to Register. The Options for Registering Your Printer page opens.

7. To change enablement settings, for Enablement, select options as needed.

8. Click Register Printer. The Google Cloud Print Service page reappears with a link that allows you to complete the device registration.
   
   Note: If printer registration does not continue, on the Google Cloud Print Service, click Troubleshooting. This page provides information for solving connectivity problems, such as Internet proxy setup. For details, refer to Google Cloud Print Troubleshooting below.
   
   

9. Within 15 minutes, click the link for Enabled - Finish device registration. The Google Cloud Print Printer confirmation page opens in a new browser tab.
   
   Note:
   • If prompted, log in to your Google account.
   • If you do not click the link within 15 minutes, begin the registration process again.
   
   

10. Click Finish printer registration. A message confirms that the printer is registered. The Cloud Printer is now ready to print.

11. Log out as the administrator when finished.

Configuring Google Cloud Print Options

1. Access the Embedded Web Server and login as a System Administrator.

2. In the Embedded Web Server, click Properties→Connectivity→Setup.

3. For Mobile Workflows, for Google Cloud Print Service, click Edit.

4. If needed, for Configuration, click Show Configuration.

5. To enable Google Cloud Print Service, select Enable Access to Google Cloud.

6. To enable local printing, select Enable Access to Privet (local printing).

7. To allow the service to reformat non-print-ready jobs into printable format, select Enable Google Cloud Job Conversion.
   
   Note: Cloud Job Conversion uses both Google Cloud Printing and Privet Local Printing. Currently, only specialized third-party apps require conversion. Xerox recommends that you leave Cloud Job Conversion disabled unless you use an app that requires it.
   
   

8. Log out as the administrator when finished.

Google Cloud Print Troubleshooting

The Troubleshooting page provides information and links to pages that can help you resolve problems with Google Cloud Print printer registration.

1. Access the Embedded Web Server and login as a System Administrator.

2. In the Embedded Web Server, click Properties→Connectivity→Setup.

3. For Mobile Workflows, for Google Cloud Print Service, click Edit.

4. Click Troubleshooting.

5. Use the information and links on the Google Cloud Print Troubleshooting page to help correct the problem.

6. After verifying that the problem is resolved, to return to the Google Cloud Print Service, click Cancel.

7. Log out as the administrator when finished.

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