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Configure Scanning to an Email Address

Product support for: PrimeLink C9065 C9070 Family, PrimeLink C9065 / C9070

Article Id: 2110254 | Published: 10/01/2019

Scanning to an Email Address

Scanning to an email address sends scanned documents as attachments to email.

Note: To use faxes with this feature, purchase and install the Fax Hardware Kit. For details, refer to the instructions included with the kit.

Make a selection from below depending on the need:

Configuring Email Settings

  1. At the device control panel, log in as Administrator, press the Machine Status button, then touch the Tools tab. For details, refer to Access the Control Panel or Embedded Web Services (EWS).
  2. Touch System Settings > Email/ Internet Fax Service Settings > Email Control.
  3. To change a setting:
    1. Touch an item, then touch Change Settings.
    2. Touch an option, then touch Save.
    Use this method to change the following settings, as needed:
    • Maximum Address Entries: Select the maximum number of email addresses to which a scanned document can be sent. This includes To, Cc, and Bcc fields.
    • Incoming EMail Print Options: Select the parts of the email that you want to print. Select Print Attachment Only, Attachment, Full Headers & Message, or Attachment, Basic Headers & Message.
    • Print Error Notification Email: To print an error report when an email transmission error occurs, touch On.
    • Response to Read Receipts: To allow the device to respond to a request for a read receipt (MDN) after an email is received, touch On.
    • Read Receipts: To allow the device to request a read receipt (MDN) when an email is sent, touch On.
    • Print Delivery Confirmation Mail: To print a confirmation report (Delivery Status Notification - DSN response or Mail Delivery Notification - MDN response) for every transmission, touch On. To print a report when a transmission fails, touch Print when delivery fails.
    • Split Send Method: To split a large email into multiple email messages, touch Split into Pages, or Split by Data Size.
    • Maximum Data Size per EMail: Specify the maximum size of an email that will be split when using the Split by Data Size method.
    • Maximum Total Data Size: Specify the maximum size of an email that can be sent.
    • Maximum Split Count: Specify the maximum number of splits.
    • Allow Casual Users to Edit From Field: To allow any user to edit the From field of an email, touch Yes.
    • Allow Guest Users to Edit From Field: To allow users authenticated as a guest to edit the From field of an email, touch Yes.
    • Allow to Edit From if Search Found: To allow users to edit the From field of an email if a search for an email address in the address book is successful, touch Yes.
    • Allow to Edit From if Search Failed: To allow users to edit the From field of an email if a search for an email address in the address book fails, touch Yes.
    • Email Sending When Search Failed: To disable the Email service if a search for an email address in the address book fails, touch Enabled.
    • Add Me to [To] Field: To automatically add the authenticated user email address to the To field of an email, touch Yes.
    • Add Me to [Cc] Field: To automatically add the authenticated user email address to the Cc field of an email, touch Yes.
    • Edit Email Recipients: To allow users to edit the To, Cc, and Bcc fields of an email, touch Yes.
  4. Touch Close.

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Editing Email Settings

To edit general email settings in the Embedded Web Server:

  1. Access EWS. For details, refer to Access the Control Panel or Embedded Web Services (EWS).
  2. In the Embedded Web Server, click Properties > Services > Email > General.
  3. Click Edit.
  4. Change the email settings as needed:
    • For Receiving Protocol, select POP3 or SMTP.
    • For From Address, type the text that you want to appear in the From field of email messages.
    • For From Name, type the text that you want to appear in the Name field of email messages.
    • For Allow Authenticated Users to Edit [From:] Field when, select: Address Book (LDAP) Search Successful or Address Book (LDAP) Search Failure.
    • To allow users authenticated as a guest to edit the From field of an email, for Allow Guest Users to Edit [From:] Field, select Yes.
    • To allow authenticated users to send an email if the user search in the address book fails, for Allow Authenticated Users to send Email despite LDAP Search Failure, select Yes.
    • To allow users to edit the From field of an email if the user search for an email address in the address book is successful, for Edit [From:] Field when Authorization is not Required, select Yes.
    • For Subject, type the text that you want to appear in the Subject field of email messages.
    • For Message, type the text that you want to appear in the body of email messages.
    • In the User, Attachment, and Device Information areas, select additional information that you want to add to the body of email messages.
    • For Signature, type the text that you want to be added to the end of the body of email messages.
    • To use email encryption, for Encryption, select Enabled.
    • From the Confirmation Sheet drop-down menu, select an option:
      • To print a confirmation sheet only when an error occurs, select Errors Only.
      • To print a confirmation sheet after every email transmission, select On.
      • To prevent confirmation sheets from printing, select Off.
    • To add the email address for the authenticated user to the To field of an email automatically, for Add Me to [To] Field, select Enabled.
    • To add the email address for the authenticated user to the Cc field of an email automatically, for Add Me to [Cc] Field, select Enabled.
    • To allow users to edit the To, Cc, and Bcc fields of an email, for Edit Email Recipients, select Enabled.
    • For Incoming Email Print Options, select the parts of the email that you want to print.
    • For Print Delivery Confirmation Email, select an option:
      • To prevent an email delivery confirmation message from printing, select Off.
      • To print an email delivery confirmation message after every email transmission, select On.
      • To print an email delivery confirmation message only when transmission fails, select Print when delivery fails.
    • To print an error report when an email transmission error occurs, for Print Error Notification Email, select Enabled.
    • To allow the device to respond to a request for a read receipt (MDN) after an email is received, for Response to Read Receipts, select Enabled.
    • For Domain Filtering, select an option:
      • To block email transmissions to or from specific domains, select Block Domains, then click Edit. On the Domain Filter Settings page, type the domain names that you want to block, then click Apply.
      • To allow email transmissions to or from specific domains, select Allow Domains, then click Edit. On the Domain Filter Settings page, type the domain names that you want to allow, then click Apply.
  5. Click Apply.

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