Before you can configure email alerts or use the Scan to Email features of the device, configure the printer to communicate with your SMTP email server.
IMPORTANT: It may be necessary to ensure that the correct primary network type has been selected. If the printer is connected using the optional wireless network adapter and is connected to a wireless network, then confirm that the primary network type is set to Wi-Fi. If the printer is connected with an Ethernet connection, then set the primary network type to Ethernet. If both are connected properly, then either selection can be used. See the Related Content for additional information.
To Configure SMTP (Email Server) Settings:
- Access the printer's Embedded Web Server (Web Interface). See the Related Content for additional information.
IMPORTANT: Some features or settings are only visible or adjustable when logged in as a System Administrator. See the Related Content for additional information.
- In the Embedded Web Server, log in as a system administrator.
- Click Connectivity.
- Click SMTP.
- To enable Email Submission, click the Email Submission toggle button.
- To enable Email Notification, click the Email Notification toggle button.
NOTE: A check mark on the toggle button indicates that the feature is enabled.
- Enter the following information:
- Device Email: Type a properly formatted email address to appear in the "From:" field of emails from the printer.
- Server Address: Type the IP address or DNS name of the SMTP server. If you do not know the IP Address or DNS Name of the SMTP server, click Select Server from List.
NOTE: The Select Server from List feature requires that specific configurations be made to your network DNS Server. For details, contact your network administrator.
- Outgoing SMTP Port Number: Type the port number required by the SMTP server, or select a number from the range provided by the network administrator.
NOTE: Common default port numbers for SMTP include 25, 465, and 587.
- Connection Security: Select the encryption protocol your server requires, if applicable.
- Outgoing SMTP Authentication: If your server requires SMTP authentication, select SMTP Auth. Otherwise, set this to Off.
- SMTP AUTH User Name: Enter a valid SMTP Login Name for the SMTP Server if SMTP Authentication is required.
- SMTP AUTH Password: Enter a valid password for the SMTP server, if required.
- For Retype Password: Re-enter the password, if applicable.
- To save changes, click OK.
NOTE: Contact your Internet service provider or system administrator to obtain your SMTP server name or IP address. Some Internet service providers require authentication. Ensure that you confirm the authentication type, login, and password.