Setup Printing Options for a Microsoft Windows OS

Selecting Printing Options for an Individual Job

To use special printing options for a particular job, change the Printing Preferences before sending the job to the printer.

1. With the document open in the application, access the print settings. For most software applications, click File > Print or press CTRL+P for Windows.

2. Select your printer and click the Properties or Preferences button to open the Printing Preferences window. The title of the button can vary depending on your application.

3. Click a tab in the Printing Preferences window, then make selections.

4. Click OK to save and close the Printing Preferences window.

5. Click Print to send the job to the printer.

Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most common printing options and save them so that you do not have to change them every time you print.

For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in Printing Preferences.

1. Navigate to the list of printers on your computer:

   • For Windows Server 2008 and later, click Start > Settings > Printers.

   • For Windows 7, click Start > Devices and Printers.

   • For Windows 8, click Control Panel > Devices and Printers.

   • For Windows 10, right-click the Start Menu, then click Start > Control Panel > Devices and Printers.
     
     NOTE: If you are using a custom Start Menu application, it can change the navigation path to your list of printers.
     
     

2. In the list, right-click the icon for your printer and click Printing Preferences.

3. In the Printing Preferences window, click a tab, select the options, then click OK to save.
   
   NOTE: For more information about Windows print driver options, click the Help button (?) in the Printing Preferences window.

Selecting Printing Defaults in Windows for a Shared Network Printer

1. Navigate to the list of printers on your computer:

   • For Windows Server 2008 and later, click Start > Settings > Printers.

   • For Windows 7, click Start > Devices and Printers.

   • For Windows 8, click Control Panel > Devices and Printers.

   • For Windows 10, click Start > Control Panel > Devices and Printers.
     
     NOTE: If the Control Panel icon does not appear on the desktop, right-click on the desktop, then select Personalize > Control Panel Home > Devices and Printers.
     
     

2. In the Printers folder, right-click the name of your print driver and select Printer properties.

3. In the printer Properties dialog box, click the Advanced tab.

4. On the Advanced tab, click Printing Defaults.

5. Make your selections on the print driver tabs as needed, then click Apply.

6. To save the settings, click OK.

Saving a Set of Commonly Used Printing Optionsfor Windows

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File > Print.

2. To open the Printing Preferences window, select your printer, then click Properties or Preferences.

3. In the Printing Properties window, click the tabs, then select the required settings.

4. At the bottom of the Printing Properties window, click Saved Settings, then click Save As.

5. To save the set of options in the Saved Settings list, type a name for the set of printing options, then click OK.