Scan in Windows

Process Checklist

• Ensure the Scan function has been set up for your machine. See Installation and Setup for further details.

• Ensure Xerox Easy Printer Manager application is installed. This application is provided with the Xerox WC3215 / 3225 printer driver. Easy Printer Manager is an easy way to choose scan settings and manage machine operations.

• Once you have enabled the Scan function and set up your Scan settings, any scan job can be initiated from your computer or the Xerox machine once the original is placed in the scanner or ADF.

• If an authentication or security feature is enabled, you may need an account before using the machine. To get an account, or for more information, contact the System Administrator.
  
  NOTE: Some options may be unavailable depending on your machine configuration and the Scan features and destination selected.

Enable Scan to PC

1. At your computer, open the Xerox Easy Printer Manager application: Open the Start menu, select Programs or All Programs >Xerox Printers > Xerox Easy Printer Manager.

2. At the top of the Easy Printer Manager window, select the Switch to Advanced Mode button.

3. Select the Scan to PC Settings button at top of window.The Scan to PC Settings screen appears.

4. Select Enable Scan from Device Panel.

5. Select the scan features you will use in scanning to the machine in Scan Settings:

   • Output Color

   • Resolution

   • Original Size

6. Select your FileSettings:

   • Save to: where on your computer you want your scanned file to be saved.

   • File Format

   • Actions after Saving: notification when scanning complete and other options.

7. Click the Image tab to make further feature selections for Scan Settings.

8. Select Save at the bottom of screen to save your scan and file settings.
   
   NOTE: You can also select Default to set the machine to scan using the default settings.
   
   NOTE: These settings will be confirmed at the machine when you send the fax from the Control Panel.

Load Documents

Documents can be loaded either into the Automatic Document Feeder or onto the Document Glass. See the Related Content for additional information.

Select the Scan Destination

When you select the Scan button on the left side of the Control Panel, two options appear in the user interface: Scan to PC and Scan to WSD.

When you select Scan to PC, you must choose the type of connection: Local or Network PC.

NOTE: If a computer is not connected to the machine via the USB port, the Scan to Local PC option will not appear in the user interface. Once you connect a computer to the machine via the USB, that option for scanning will appear.

NOTE: If you have not set up scan in Easy Printer Manager from your PC, your PC will not appear as a destination in the Scan Menu at the machine.

Scan to Local PC

To use Scan to Local PC, the machine must be connected to your PC or workstation via a USB cable. The scan driver must be installed on your PC prior to use.

1. Press the Scan button on the Control Panel.

2. Scan to PC appears in the user interface. Press OK.

3. Press the up/down arrows to select Local PC.

4. Press OK. If you see the Not Available message, check the port connection and/or scan setup.

5. Press the up/down arrows to select the scan destination you want and press OK.

Scan to Network PC

Make sure that your machine is connected to a network. Make sure the scan driver has been installed and scan has been enabled.

1. Press the Scan button on the Control Panel.

2. Scan to PC appears in the user interface. Press OK.

3. Press the up/down arrows to select Network PC.

4. Press OK. If you see the Not Available message, check the port connection and/or scan setup.

5. In the Destination List that appears, press the up/down arrows to find the name of the computer that you want to receive the scan and press OK.

Scan to WSD

Using this option you can scan to applications or computers that support Microsoft's Web Services for Devices.

1. Press the Scan button on the Control Panel.

2. Press the up/down arrows to select WSD and press OK.

3. Scroll until the Destination you want appears and press OK.

4. At the Profile List prompt, which is confirming where you want your scan file stored on your computer, press the up/down arrows to select the correct location/event profile and press OK.

Select the Features

Once you have selected the mode of connection, you can select the features needed for your scan job.

NOTE: Some of the following options may be unavailable depending on your machine configuration and the scan method selected.

The following features are available through the machine’s Menu button for Scan to Local PC and Scan to Network PC, and also in your computer’s Scan interface for each operating system.

At the machine’s user interface, scroll until the feature you want appears and then press OK. Select the setting required and press OK.

Start the Job

Once you have placed the document you want to scan and chosen the job features, you can initiate the scan at either the machine or your PC.

1. Press the Start button at the machine or at your PC.

2. Your machine begins scanning the original, and then asks if you want to scan another page.

3. To scan another page, press the up/down arrows to select Yes and press OK. Load an original and press Start. Otherwise, select No and press OK.

The images are scanned and sent to the destination selected in the job.

Stop the Job

To cancel an active Scan job, press the Stop button on the Control Panel. The machine will stop scanning and delete the file and the job, and move on to the next job.

Related Content

• Setup Scan to PC

• Load Documents in the Automatic Document Feeder (ADF)

• Load Documents on the Document Glass