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Setup Scan to E-mail

Article Id: 1489520 | Published: 04/25/2016

Product support for
  • WorkCentre® 3215
  • WorkCentre® 3225

Information Checklist

Before starting, ensure that the following items are available and/or the tasks have been performed:

  • Make sure that the machine is fully functioning on the network.
  • TCP/IP and HTTP protocols must be enabled on the machine so that the machine web browser can be accessed. Make sure that the DNS settings are configured correctly.
  • Obtain the address of a functional SMTP (Simple Mail Transfer Protocol) mail server that accepts inbound mail traffic.
  • Create an e-mail account which the machine will use as the default From address.
  • Test the e-mail account by sending an e-mail to the machine’s account. This task should be completed at a mail client on your network that supports SMTP and POP3 (Post Office Protocol 3).

Configure SMTP

  1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.
  2. Press Enter.
  3. Select Properties.
  4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.
  5. In the Network Settings link select the Outgoing Mail Server (SMTP) link.
  6. In the Simple Mail Transfer Protocol (SMTP) area:
    1. Enter the IP or host name of the SMTP Server.
    2. Enter the Port Number. The Port field can have a value from 1 to 65535. The default Port Number is 25.
    3. Select the SMTP Requires Authentication check box if your mail server requires the machine to log in.
    4. Enter details in the Login ID and Password fields required for the machine to authenticate at the mail server.
    5. Enter a password in the Confirm Password field.
    6. Select POP3 Authentication to enable this option and enter the required settings.
    7. In the Advanced area, select Secure E-mail Connection with SSL/TLS if this option is required.
    8. Enter a value for server connection timeout in the SMTP Server Connection Timeout field. The range is 30 - 120 seconds, and the default is 30 seconds.
    9. Enter the required details for the Default From Address.
    10. From the Maximum Message Size drop-down menu, select a value between 1MB - 10MB. Larger scans will be sent as multiple e-mail messages, divided at page breaks.
    11. Select the SMTP Configuration Test button to test your settings.
  7. Select Apply to save the changes.
  8. Select OK when the acknowledgment message displays.

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