Configure Scan to Home Using CentreWare Internet Services (CWIS)

Article Id: 1337232.html | Published: 04/09/2019

Product support for
  • WorkCentre 7525/7530/7535/7545/7556
  • WorkCentre 7830/7835/7845/7855

The Scan to Home feature is supported through the Workflow Scanning service. Essentially, it is a template file (.xst) stored locally on the device, but in a different directory than the Workflow Scanning templates or mailbox folders.

Users access the Scan to Home template by pressing the Workflow Scanning button on the Services screen on the Touch Screen. The device queries LDAP to acquire the authenticated user's home directory, or appends the authenticated user's login name to a predefined network home path.

Before starting the installation procedure:

  • Make sure the printer is fully functioning on the network prior to installation.
  • Locate the Workflow Scanning / E-mail Subscriber Installation Module (SIM).
  • To install Workflow Scanning on the printer, you will need the Workflow Scanning / E-mail SIM. Following the supplied instructions for full details, with the device powered on, the SIM is inserted into an orange slot on the machine's backplane. An Options Assist screen will be displayed to assist with installation. Contact your Sales Representative if you do not have the plastic SIM.
  • Make sure that the TCP/IP and HTTP protocols are configured and enabled on the printer.
  • If LDAP is required:
    • Make sure to enable LDAP authentication on the WorkCentre.
    • Make sure to configure the LDAP protocol for the System (or an Authenticated User) to log in to the LDAP server.

To Configure the Scan to Home Feature:

  1. From a computer on the same network as the printer, open an Internet browser window.
  2. Enter the IP Address of the printer in the Address field, and then press Enter on the keyboard. The CWIS home page will be displayed.
  3. Click on the Properties tab.
  4. Enter the user name and password in the fields provided, and then click on the Login button.

    NOTE: The default username is "admin" (case sensitive), and the default password is "1111". 

  5. Click on Services on the left side of the page to expand the list of options.
  6. Click on the Scan to Home link.
  7. Click on General. The Scan to Home window will be displayed.
  8. In the Status section, click to insert a check mark in the Enabled check box.
  9. In the Friendly Name field, enter a user-recognizable name of up to 127 characters for the template that will be displayed in 'Template Details' on the Touch Screen.
  10. If Scan to Home using LDAP Query is required, click on the LDAP Query radio button and continue with the next step; otherwise, skip to step 12.
  11. Click on the LDAP Mapping for Home Directory link to define the LDAP home directory if it is different than the value current displayed below the link.
    1. Select the value that the home directory should be mapped to from the Home mapping menu.
    2. Click on the Apply button. A "Properties have been successfully modified" message will be displayed.
    3. Click on the OK button.
    4. Click on the web browser's Refresh button (or press F5 on the keyboard) to refresh the window back to the Scan to Home window.
  12. To set up scanning to a shared directory on a Microsoft Network server (such as \\\\SERVER\\Scanshare):
    1. Select the No LDAP Query radio button.
    2. Enter the Microsoft Network server and Share path in the Network Home Path field.

      NOTE: This method does not identify which user scans the job so it is recommended that the Append "User Name" to Path option be selected."

  13. To create a scanning subdirectory within the user's home directory, select Automatically Create Subdirectory and specify a general name in the field provided.
  14. Select the Append "User Name" to Path check box if the users login name should appended to the end of the directory path (if they are required to login at the printer). When this option is selected, user files will be saved to a //server/share/username folder.
  15. If necessary, click on the Automatically Create "User Name" directory if one does not exist check box.
  16. Click on the Apply button. A "Properties have successfully been modified" message will be displayed.
  17. Click on the OK button.
  18. Click on the Logout link and logout of CWIS.
  19. Close the browser window.

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