Skip to main content

Configure Scan to Network Settings Using CentreWare Internet Services (CWIS)

Product support for: Xerox B215 Multifunction Printer, Xerox B215 Multifunction Printer Family

Article Id: 0oqKrlo6vQ8ujv7M2EbgP6 | Published: 08/23/2019

Note: If you are accessing Xerox CentreWare Internet Services for the first time after printer installation, you will be prompted to change the default Administrator Account password. The initial default password is the printer serial number. For details, refer to Change the System Administrator Password for CentreWare Internet Services.

The Scan To Destination feature allows you to associate scan destinations with address book contacts.

Users can select these contacts when scanning using the Scan To Network feature.

Before You Begin

  • Add at least one contact to the Device Address Book.
  • Add scan destinations to address book contacts. To Add Contact with Scan Path, click Edit in Required Settings. For details, refer to Address Book.

If your printer is connected to your computer through a wired or wireless network connection, use Xerox CentreWare Internet Services to configure the Scan to Network settings.

If your printer is connected to your computer using a USB cable connection, configure Scan to Network settings at the device or using Xerox Easy Printer Manager.

Configuring Scan to Network Settings Using Xerox CentreWare Internet Services

Adding a Scan Path to an Address Book Contact

  1. From a computer (on the same network as the printer) open a Web browser.
  2. In the Web browser address field, enter the IP address of the printer and then press Enter or Return. The CWIS home page will be displayed.
  3. Click Properties.

    Note: Many features in CWIS require an administrator user name and password to access or modify. If prompted to enter Administrator Account login details:
    1. For User Name, enter Admin.
    2. For Password, enter the administrator account password that was set during initial access to CWIS.
    3. Click OK.

  4. Click Services.
  5. Click Scan To Network.
  6. To add a scan pathway to an address book contact, for Add Contact with Scan Path, click the Pencil icon. The address book is displayed.
  7. Select the contact, then click Edit.
  8. Click the Scan To Destination plus icon.
  9. Provide information for the following fields:
    • Nickname: Type the name of the scan destination. The nickname is required.
    • Protocol: Select the format of the file transfer.
    • Address Type: Identify the address type of your computer. Select IPv4 Address or Host Name, then enter the required information.
    • Document Path: Enter the path, and the directory or folder name where the scanned files are stored on your computer.
    • Login Name: Enter your computer user name. The Login Name is required.
    • Password: Enter your computer login password.
    • Retype Password: Enter your login password again.

      Note: If authentication is required for scan locations, enter a valid login name and password.

  10. To save the new password, click Select to save new password.
  11. Click Save

Configuring Address Book Policies

  1. From a computer (on the same network as the printer) open a Web browser.
  2. In the Web browser address field, enter the IP address of the printer and then press Enter or Return. The CWIS home page will be displayed.
  3. Click Properties.

    Note: Many features in CWIS require an administrator user name and password to access or modify. If prompted to enter Administrator Account login details:
    1. For User Name, enter Admin.
    2. For Password, enter the administrator account password that was set during initial access to CWIS.
    3. Click OK.

  4. Click Services.
  5. Click Scan to Network.
  6. For Address Book Policies, to edit a setting, click the Pencil icon.
  7. To configure the Address Book settings stored in the printer, for Device Address Book, click Edit.
  8. To set permissions for the Device Address Book, select Permissions from the address book menu.
    To allow users to create or edit contacts in the Device Address Book from the printer control panel, select Open to All Users.
  9. To allow users to locate email addresses in the Device Address Book, for Use Device Address Book, select Yes. To hide the address book from users, select No.
  10. Click Save.

Configuring Scan to Network Defaults

  1. From a computer (on the same network as the printer) open a Web browser.
  2. In the Web browser address field, enter the IP address of the printer and then press Enter or Return. The CWIS home page will be displayed.
  3. Click Properties.

    Note: Many features in CWIS require an administrator user name and password to access or modify. If prompted to enter Administrator Account login details:
    1. For User Name, enter Admin.
    2. For Password, enter the administrator account password that was set during initial access to CWIS.
    3. Click OK.

  4. Click Services.
  5. Click Scan to Network.
  6. For Defaults, click the Pencil icon.
  7. Select the appropriate tab:
    • To modify the input settings, select the Input Settings tab.
    • To modify the output settings, select the Output Settings tab.
  8. In the Default column, click Edit.
  9. Modify the settings as needed.
  10. Click Save. A modification confirmation window is displayed, click OK.
  11. Click Close.

Configuring Confirmation Report

  1. From a computer (on the same network as the printer) open a Web browser.
  2. In the Web browser address field, enter the IP address of the printer and then press Enter or Return. The CWIS home page will be displayed.
  3. Click Properties.

    Note: Many features in CWIS require an administrator user name and password to access or modify. If prompted to enter Administrator Account login details:
    1. For User Name, enter Admin.
    2. For Password, enter the administrator account password that was set during initial access to CWIS.
    3. Click OK.

  4. Click Services.
  5. Click Scan to Network.
  6. For Confirmation Report, to edit a setting, click the Pencil icon.
  7. For Confirmation Report, select an option:
    • On
    • Off
    • Error Only
  8. Click Save. A modification confirmation window is displayed, click OK.

Configuring PDF Settings

  1. From a computer (on the same network as the printer) open a Web browser.
  2. In the Web browser address field, enter the IP address of the printer and then press Enter or Return. The CWIS home page will be displayed.
  3. Click Properties.

    Note: Many features in CWIS require an administrator user name and password to access or modify. If prompted to enter Administrator Account login details:
    1. For User Name, enter Admin.
    2. For Password, enter the administrator account password that was set during initial access to CWIS.
    3. Click OK.

  4. Click Services.
  5. Click Scan to Network.
  6. For PDF Settings, to edit a setting, click the Pencil icon.
  7. For PDF Settings, select an option:
  8. For Confirmation Report, select an option:
    • Optimize for Fast Web Viewing
    • Flat Compression Capability
  9. Click Save. A modification confirmation window is displayed, click OK.

Configuring Scan to Network Security

  1. From a computer (on the same network as the printer) open a Web browser.
  2. In the Web browser address field, enter the IP address of the printer and then press Enter or Return. The CWIS home page will be displayed.
  3. Click Properties.

    Note: Many features in CWIS require an administrator user name and password to access or modify. If prompted to enter Administrator Account login details:
    1. For User Name, enter Admin.
    2. For Password, enter the administrator account password that was set during initial access to CWIS.
    3. Click OK.

  4. Click Services.
  5. Click Scan to Network.
  6. For Security to edit a setting, click the Pencil icon.
  7. To clear the recipient list after sending the scanned images, for Clear Recipient List After Job Completes, click Yes.
  8. Click Save. A modification confirmation window is displayed, click OK.

Did this help?