Access and Login or Logout as System Administrator at the Control Panel or Embedded Web Server (EWS)

Login or Logout Overview

Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to access printer features, you log in with your user credentials.

You can access the administration and configuration settings from the Tools menu at the control panel or from the Properties tab in the Embedded Web Server.

The control panel is the interface from which you can control the functions available on the device.

The control panel consists of the following components:

• Touch screen: Use the touch screen to access and control the functions available on the device.

• Power button: Use the power button to power on or power off the device and to wake the device from sleep mode.

• Home button: Use the Home button to return to the Home screen directly from any other screen.

The Embedded Web Server is the administration and configuration software installed on the printer. This software allows you to configure and administer the printer from a Web browser.

The administrator password is required to access locked settings in the Embedded Web Server or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in the Embedded Web Server, and settings on the Tools menu at the control panel.

Login or Logout at the Control Panel

Login at the Control Panel

If you have not changed the administrator password, you can continue to access the administrator functions at the control panel with the default administrator password. The default administrator password is the device serial number.

Note:

• Before logging in for the first time at the Xerox device control panel, log in to the Embedded Web Server, then update your password. 

• If you do not know your user name or password, contact your system administrator.

1. At the printer control panel, press the Home button.

2. Touch Log In.

3. For User Name, type admin, then touch Next.

4. Type the administrator password, then touch Done. The password is case-sensitive.

Note: To access each app that is password-protected, repeat steps 3 and 4.

Logout at the Control Panel

1. Touch the Admin button in the upper left corner. The Logout screen displays.

2. Touch Logout.

Login or Logout at the Embedded Web Server (EWS)

The Embedded Web Server is the administration and configuration software that is installed in the printer. It allows System Administrators to modify network and system settings on the printer remotely using a Web browser.

You can check the status of the printer, monitor paper and supply levels, and submit and track print jobs. All these functions can be accessed from the convenience of your computer.

The Embedded Web Server requires:

• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux environments.

• TCP/IP and HTTP enabled in the printer.

• A network-connected computer with a Web browser that supports JavaScript.

Access the Embedded Web Server

At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

To use the Embedded Web Server, click the page required:

• Home: This page provides a description of the printer and current notifications, the status of the paper trays, and supplies and billing information. There is a Quick Links area at the bottom of the page that provides direct access to key functions and pages.

• Jobs: The Jobs page enables you to manage active jobs on the printer, view, print, and delete saved jobs, and create and manage saved job folders.

• Print: This page enables you to submit print-ready files to the printer for printing. You can select options for print jobs using this page. Only print-ready files can be submitted, for example PDF, PS, PCL, and XPS file formats.

• Scan: The Scan page enables you to create distribution workflows and mailboxes for scanned documents.

• Address Book: Use the Address Book page to create a Device Address Book containing contacts for use with the fax, email, and scanning apps. You can configure the printer to use a Network Address book that looks up addresses from an LDAP directory. The printer can also be configured to use a Network Address Book, which looks up addresses from an LDAP directory. If both the Address Book and Device Address Book are configured, users are presented with a choice when they use a compatible app.

• Properties: You can use the Properties tab to access and configure settings for your device. System administrator login credentials are required to change most settings.

• Support: This page provides access to general support information and telephone numbers. You can use the Support page to access the Remote Control Panel and send diagnostic information to Xerox.

The Embedded Web Server has a Help option that provides information about all available device features and functions. To access Help, click the Help link displayed at the bottom of each page.  Navigate to the topic required, or use the Search function to find specific information.

Login at the Embedded Web Server

To access certain features, tools, and apps, log in to the Embedded Web Server for your device.

Note: Access to some restricted functions requires administrator rights.

To log in to the Embedded Web Server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.
   
   Note: To ensure that untrusted-certificate Web browser errors do not appear, install the Device Root Certificate Authority for the device. 
   
   

2. In the top right area of the page, click Login.  The Login screen displays. 

3. For User ID, type admin.

4. For Password, type the administrator password. The default administrator password is the device serial number. The password is case-sensitive. 
   
   Note: You can obtain the serial number from inside the front door of the printer, from the configuration report, and from the home page of the Embedded Web Server.
   
   

5. Click Login.
   
   Note: If you did not change the administrator password with the installation wizard, the device requires you to change the default administrator password when you first log in as administrator in the Embedded Web Server. If you choose to continue to use the default administrator password, or a password of 1111, each time you log in as administrator, the device reminds you to choose a more secure password for the admin account. 

Logout at the Embedded Web Server

1. Click the Admin button in the upper right corner. The Logout screen displays.

2. Click the Logout button.